Sponsorship Management

Internal record for sponsor contact details and assets.

Sponsor / Business Name(Required)

Use the business or family name that should appear on the acknowledgment receipt.

Primary Contact Email(Required)

Primary Contact Phone

Sponsor Website

Used for website sponsorship fulfillment.

Sponsor Logo

Drop files here or

Accepted file types: eps, svg, jpg, jpeg, png, pdf, Max. file size: 60 MB.

Upload the best available sponsor logo. EPS, SVG, JPG, JPEG, PNG or PDF.

Record the sponsorship package and the actual contribution amount.

Sponsorship Season(Required)

Sponsorship Level(Required)

Pledged / Sponsorship Amount(Required)

Enter the actual sponsorship amount, even if it differs from the standard package price.

Update these fields when payment is received.

Payment Status(Required)

Check Number

Other Payment Method Details

Date Payment Received

Amount Received

This is the amount that should appear on the acknowledgment receipt.

Recorded / Received By

Enter the name or initials of the executive team member who recorded the payment.

Review these fields before emailing the sponsor acknowledgment PDF.

Receipt Status(Required)

Set to Ready to Send only after the payment and receipt information have been verified.

Receipt Email(Required)

The email address that should receive the sponsorship acknowledgment PDF.

Receipt Date

Estimated Value of Goods / Services

If applicable, enter the estimated fair-market value of goods or services provided.

Receipt / Tax Language Notes

Optional internal notes for any special acknowledgment wording.

Use this checklist to track promised sponsor benefits and internal follow-through.

Overall Fulfillment Status(Required)

Internal Sponsor Notes

Add details the executive team may need for follow-up, special requests, deadlines or fulfillment.