Join us for the October Booster meeting!
If you can’t make it in person, feel free to join with Zoom
https://us06web.zoom.us/j/86334988690?pwd=BrOgDaUdzF43sQh6Xu5s865yxj29dN.1
October Board Meeting Agenda
1. Call to Order
- Welcome
- Attendance
- Approval of previous meeting notes
2. September Fundraiser Recap
- Flip-a-thon results
- Pancake Sale results
- Review participation and volunteer turnout
- Social media recap / fundraiser totals
- Discuss any lessons learned for next year
- Ice Cream Bar II results
3. Sponsorship Update
- Sponsorship brochure corrections
- Updated QR code
- Add AZPrestigeBoosters.org/sponsor
- Add EIN
- Update digital/downloadable brochure
- Review current sponsorship activity
- Discuss sponsor logo placement on apparel, if applicable
4. T-Shirt Fundraiser
- Review and approve final shirt designs
- Confirm gymnastics, cheer, parent and sibling options
- Confirm Brandon approval for any Rising Sky-related designs
- Finalize pricing
- Standard shirt
- Customization fee
- Review preorder form
- Decide preorder deadline
- Determine which shirts/sizes to produce as extras
- Confirm active-member shirt process
- Discuss sponsor logo placement and timing
- Mock Meet sales plan
5. Spooky Bake Sale
- October 17th – 22nd
- Confirm Saturday participation, if applicable
- Volunteer sign-up
- Signage and promotional plan
- Social media / Band reminders
6. Trunk-or-Treat
- Update from Kathy Ann
- Confirmed for Thursday Oct. 29th, 7pm
- Discuss decorated-trunk contest
- Determine prize, if applicable
7. Halloween Guessing Jar
- Confirm jar contents
- Approve rules:
- Closest guess wins
- Tie handled by drawing names
- Confirm prize
- Determine entry method / cost, if any
- Assign setup and management
8. Mock Meet Planning
- Date: Friday, November 13th
- T-shirt sales
- Photographer fundraiser
- Photo pricing: $20 flat rate
- Zeffy payment process
- Website gallery / watermark workflow
- Macho Nachos – in question
- Cheer-parent volunteer recruitment
- Minimum staffing needed 3
- Decide whether to proceed or remove from event
9. Communications & Social Media
- Athlete of the Month
- Fundraiser recap posts
- Event videos / reels
- Gymnastics and cheer representation
- Parent photo/video contributions
10. State Farm
- US Vs. Mexico Game Oct. 3rd
- Cardinals Vs. Lions Oct. 11th
- Cardinals Vs. Broncos Oct. 25th
- Cardinals Vs. Rams Nov. 15th
- Cardinals Vs. Commanders Nov. 29th
- Kanye Concert – TBA
11. Open Discussion
- New ideas (Applebees fundraiser, The Main Event)
- Any questions about Active vs. Associate membership?
- Other Questions
- Items to add to next meeting
12. Adjournment
